Contributors' Guidelines

Contributors' Guidelines for the NSG

The following guidelines are intended to assist contributors regarding deadlines for contributions, length and type of articles submitted, documentation required, and acceptable format of material. The spirit of the guidelines is to promote high quality and suitable standardization of submissions for the benefit of our readers.

1. Each item sent for publication must contain the submitter's name and full contact information, including his or her mailing address.

2. Contributors are encouraged to send submissions as Word, WordPerfect, or rich text (.rtf) documents by email attachment to the Editor at nsgeditor@novascotiaancestors.ca. Written or typed submissions are also accepted and can be mailed to the NSG Editor, c/o GANS, 33 Ochterloney Street, Suite 100, Dartmouth, NS  B2Y 4P5. Submission deadlines are the 1st of February, the 1st of June and the 1st of October. Material received too late for one issue will be considered for inclusion in a later issue, if appropriate.

4. Articles should be adequately researched and documented. The use of endnotes and/or a bibliography is strongly encouraged. For guidance in the use and construction of endnotes and bibliographic references, preferred resources would be Elizabeth Shown Mills' Evidence! Citation & Analysis for the Family Historian or Evidence Explained (pub. 2007), and/or the latest edition of the Chicago Manual of Style. For citing online sources, Mills' Quick Sheet: Citing Online Historical Sources is highly recommended. The Editor will provide assistance regarding documentation to contributors who do not have access to these publications.

5. Submissions concerning Family Bibles, census records, family articles, sources of research and the like will be published subject to consideration of length, space, suitability and probability of reader interest. The Editor reserves the right to accept or reject submissions, without right of appeal, based on the accuracy of the information, adequacy of documentation, or any other factor affecting suitability for publication. Preference will normally be given to articles covering underrepresented counties or subjects.

6. Genealogies, as such, cannot be accepted for inclusion in the NSG, but may be submitted to the Journal of the Royal Nova Scotia Historical Society for consideration. A very short (up to three generations) family tree, composed in either the New England Register or Burke Peerage method, included as part of a more substantive article is welcome. A computer generated genealogy may be accepted if it reasonably conforms to either of the above methods.

7. Normally, a submission, e.g. a list of names, must not exceed four pages in length, except in instances where such a list (for instance, the census of a particular area) would be unacceptably incomplete. The Editor may decide to split a long submission between two or more issues if the material is deemed to be of sufficient interest to our readers.

8. The Editor must obtain written permission from the submitter to reduce by more than five lines the length of an article or item otherwise acceptable for publication.

9. Notices pertaining to genealogy are eligible for inclusion in the Bulletin Board section of the NSG. We cannot, however, solicit or accept paid advertisements.

10. Editors of non-profit family history publications may publish material derived from the NSG, provided that the material has not been copyrighted and that the NSG is acknowledged in print as the source.