Contributors' Guidelines for the NSG

Contributors’ Guidelines for The NSG

The following guidelines are intended to assist contributors regarding deadlines for contributions, length and type of articles submitted, documentation required, and acceptable format of material. The spirit of the guidelines is to promote high quality and suitable standardization of submissions for the benefit of our readers.

1. Each item sent for publication must contain the submitter’s name, email address, mailing address and phone number.

2. Contributors are asked to send submissions as Word or rich text (.rtf) documents by email attachment to the Editor at nsgeditor@NovaScotiaAncestors.ca.  Please send images separate from the article text and in the highest resolution possible. No pdf documents please.

3. Submission deadlines are the 1st of February, the 1st of June and the 1st of October. Material received too late for one issue will be considered for inclusion in a later issue, if appropriate.

4. Articles must be adequately researched and documented. The use of footnotes and/or a bibliography is strongly encouraged. Citations should take the form of footnotes or endnotes. A bibliography may be provided but is not a substitute for footnotes or end notes. For guidance in the use and construction of footnotes and bibliographic references, preferred resources would be Elizabeth Shown Mills’ Evidence Explained: Citing History Sources from Artifacts to Cyberspace (pub. 2017), and/or the latest edition of the Chicago Manual of Style. For citing online sources, Mills’ Quick Sheet: Citing Online Historical Sources is highly recommended. The Editor will provide assistance regarding documentation to contributors who do not have access to these publications.

5. Submissions such as excerpts from family bibles, census records, family articles, sources of research and short genealogies (maximum 3 generations)] will be published subject to consideration of length, space, suitability and probability of reader interest. The Editor reserves the right to accept or reject submissions, without right of appeal, based on the accuracy of the information, adequacy of documentation, or any other factor affecting suitability for publication. The Editor may decide to split a long submission between two or more issues if the material is deemed to be of sufficient interest to our readers. Articles covering underrepresented counties or subjects are appreciated. The subject index located at https://www.novascotiaancestors.ca/cpage.php?pt=238 can be consulted.

6. The Editor may automatically correct unintended grammatical inconsistencies but questions about inconsistencies regarding clarity of meaning will not be corrected without consultation with the author. Likewise, the Editor must obtain written permission from the submitter to reduce by more than five lines the length of an article or item otherwise acceptable for publication.

7. Notices pertaining to genealogy are eligible for inclusion in the Bulletin Board section of The NSG. We cannot, however, solicit or accept paid advertisements.

8. The copyright will be held by the author, but GANS has the exclusive right to publishing, including self-publishing, for one year from the date of publication.

9. Editors of non-profit family history publications may publish material derived from The NSG, provided that they request permission by emailing NSGEditor@novascotiaancestors.ca and that The NSG is acknowledged in print as the source.